PredictAP’s AI Invoice Coding Technology Awarded U.S. Patent

The team at PredictAP is excited to announce that we have officially secured a U.S. patent for our AI-powered invoice coding technology—a major milestone that reinforces our commitment to innovation in real estate AP automation. This patent validates the unique approach we've taken to streamline invoice processing, offering something truly different from anything else available on the market.

Why is this important? Because AP teams have long been bogged down by the inefficiencies of manual data entry and invoice coding, often relying on clunky OCR systems (or even AI-enabled OCR) that can scrape data, but fall short of doing anything with that data and fail entirely when anything gets complicated. Our patented technology ensures that our customers don't just process invoices—they process them smarter, faster, and with greater accuracy.

Beyond OCR: Teaching Machines to Think Like AP Teams

At its core, PredictAP’s patented technology is designed to emulate the way experienced AP professionals approach invoice coding. Instead of merely extracting text, our AI learns from historical invoice data, identifying patterns, understanding context, and applying accurate GL codes automatically and continues to learn and adapt—just like a human would.

This is made possible by our advanced prediction engine, which goes far beyond traditional OCR or simple indexing services. It’s not enough to recognize words on a page; we’ve trained our AI models to truly "understand" invoices in all their complexity, even when key details are missing, inconsistent, or only known to a few select people. The result? Fully coded invoices ready to flow seamlessly through existing AP automation workflows.

What Makes PredictAP's AI Different: Intelligence Meets Precision

“Where Other Systems Stop, Ours Starts Thinking.”

Most AP automation tools on the market continue to require manual review for nearly every invoice, because they can’t handle the nuances and exceptions that often arise in real estate invoices. OCR-based tools extract information, but they don’t interpret it. That’s where PredictAP stands apart.

Our technology doesn't just capture data—it processes and categorizes it intelligently, replicating the decision-making behavior of a seasoned AP team. This leads to:

• Greater consistency & accuracy, reducing the risk of errors and costly late fees.
• Significant time savings, eliminating manual coding tasks.
• Improved efficiency, allowing accounting teams to focus on higher-value work rather than data entry.

With dozens of real estate organizations already trusting PredictAP—including Bridge Investment Group, Garden Homes, and NAI Hiffman—our solution has proven its ability to transform AP operations.

Why OCR and Manual Entry Fail to Deliver

For decades, accounts payable teams have leaned on two main methods to process invoices: manual data entry and Optical Character Recognition (OCR) tools. On the surface, these approaches might appear sufficient—but when it comes to scaling, accuracy, and efficiency, both fall short, leaving AP teams burdened with repetitive work, costly errors, and inefficiencies.

At PredictAP, we recognized that invoice processing required something fundamentally different: a solution that not only extracts information but is also designed to interpret, understand, and act on it. This is where our patented AI technology disrupts the status quo.

OCR and Manual Invoice Processing Limit Your Team’s Output

1. How OCR Falls Short of Actual Automation

OCR tools scan invoices, converting printed or handwritten text into machine-readable data. While they speed up the basic capture process, they come with serious limitations:

• Lack of Contextual Awareness: OCR merely reads text. It doesn’t understand what a GL code is or whether a particular line item should be categorized as utilities versus repairs. It lacks the intelligence to make decisions.
  
  
• Heavy Human Involvement: Because OCR can't handle exceptions or complexities, AP staff are still required to manually review, verify, and correct invoices, defeating the purpose of automation.
  
  
• Rigid Template Dependency: OCR systems often rely on predefined templates or formats. The moment an invoice deviates from the expected structure—missing fields, varying vendor formats, or handwritten notes—OCR struggles to capture data accurately.

2. Why Manual Data Entry is Outdated and Slow

Some organizations still rely heavily on human data entry, which may seem reliable when it comes to control and human intervention, but comes with its own set of significant pitfalls:

• It’s Labor Intensive: Manually entering invoice details consumes valuable employee time, slowing down processing cycles and leaving staff stuck performing low-value tasks.
  
  
• It’s Prone to Errors: Humans are susceptible to typos, misclassifications, and oversight—especially when handling hundreds of invoices per week.
  
  
• It Lacks Efficient Scaling: As invoice volume increases, manual processing becomes unsustainable, increasing costs and the risk of missed payments or late fees.

How PredictAP's AI-Powered Invoice Coding Stands Apart

PredictAP’s patented technology fundamentally changes the way invoice data is handled. Rather than focusing solely on text extraction, our AI takes the next step: understanding, learning, and coding invoices with human-like intelligence.

The Bottom Line: PredictAP is a Smarter Way to Work

Where OCR and manual data entry fall short, PredictAP’s patented AI technology pushes forward. Instead of extracting raw information and leaving teams to fill in the gaps, our system learns how your AP team thinks, applying the right codes and handling complex invoice formats without slowing you down.

Our solution empowers real estate AP teams to:

• Eliminate hours of manual coding
• Drastically reduce costly errors and late fees
• Scale operations efficiently without increasing headcount
• Focus on higher-value, strategic financial work

PredictAP’s AI isn’t about automating for the sake of checking a box—it’s about making AP teams more effective, accurate, and valuable to their organizations.

Moving Forward: Innovation with Purpose

At PredictAP, we believe that technology should empower its users—not replace them. Securing this patent is just one more step in our mission to deliver intelligent, intuitive tools that make life easier for AP teams.

Our focus has always been on creating solutions that genuinely help real estate operators do their jobs better. By combining cutting-edge AI with a deep understanding of real estate accounting challenges, we’re building technology that doesn't just automate tasks—it improves lives.

Want to learn more about how PredictAP’s patented technology can transform your AP processes? Visit us at predictap.com.